Cutting Unplanned Downtime on a Production Line

How a manufacturing plant uses Handhaaf to schedule preventive maintenance and protect line uptime.

Use case: From firefighting to a planned maintenance rhythm

Protect line output by catching the work before the breakdown — with scheduled PMs, one work queue and downtime logged where it happens.

• Unplanned downtime — More work done on schedule
• PM compliance — Jobs done on time
• Line status — Everyone sees the same picture

A manufacturing plant runs several production lines where a single stoppage ripples across the day's output. Maintenance happens when something breaks, preventive jobs slip, and there's no shared view of what's due or overdue.

Because downtime isn't captured consistently, nobody can say which lines and which failures are really costing output — so the same problems keep coming back and planning is guesswork.

Equipment is registered with its maintenance intervals, preventive work is scheduled and tracked to completion, and downtime is logged against assets so the recurring offenders become obvious and can be designed out rather than repeatedly patched.

• The challenge
• The approach

What this use case solves

• Stoppages that ripple across the day — Downtime is logged against the asset, so the lines and causes costing you output become obvious.
• Preventive work that keeps slipping — PM jobs are scheduled, reminded and tracked to completion instead of living on a whiteboard.
• No shared view of what's due — Everyone sees the same backlog of due and overdue work — on the floor and in the office.
• The same failures, again and again — Recurring offenders surface in the data so they can be engineered out, not just repaired.

What's deployed

• Preventive Maintenance — Scheduled PM jobs with reminders and completion tracking.
• Work Order Management — Every job assigned, tracked and closed out in one place.
• Downtime Reporting — Stoppages logged against assets to find the repeat offenders.

How the work flows

Planned work and breakdowns handled in one system — then turned into fewer failures.

Once the preventive work is actually getting done on time, the line stops surprising us.

Learn more

Common questions about Cutting unplanned downtime on a production line.

Quick answers on what the suite covers, how offline sync works, integrations, security and rollout — and where to go next.

• What is Handhaaf? — Handhaaf is a connected operations platform for industrial teams — asset management, condition monitoring, work orders, inventory and predictive analytics in one suite. Each app (VOORSPEL®, KOLLIG®, BESKIKBAAR®, WERKSMAG®, VOORSIENING®, STOLO® and HAAFEXCHANGE®) covers a part of the operation and they all share the same data.
• Which apps are included in the suite? — The core suite covers prediction & analytics (VOORSPEL®), condition monitoring (KOLLIG®), equipment effectiveness (BESKIKBAAR®), workforce & work management (WERKSMAG®) and supply & inventory (VOORSIENING®) — plus STOLO®, the app hub where you can install add-ons like Repeat Jobs, Bookings and ESKIA® (learning & development).
• Does Handhaaf work offline or in low-connectivity sites? — Yes. The apps are local-first: technicians can create work orders, complete inspections and capture photos with no signal at all. Changes queue locally and sync to the workspace automatically when connectivity returns.
• Can Handhaaf connect to our ERP or accounting system? — The Integrations catalogue covers ERP and accounting systems (SAP, Dynamics 365, NetSuite, QuickBooks, Sage, Xero), cloud platforms (AWS, Azure, Google Cloud) and productivity tools (Microsoft 365, Google Workspace, Slack) — syncing items like suppliers, purchase orders, assets and schedules.
• How does the purchase-to-stock workflow work? — Low stock, a forecasted failure or a technician's part request on a work order can raise a purchase request. Once approved it becomes a purchase order; when the goods are received, stock levels update and the requester is notified — the technician sees the part arrive without chasing the storeroom.
• Is our operational data secure? — Workspace data is partitioned per organization and tenant-scoped end to end. Access is role-based (viewer, member, admin, owner), credentials for third-party integrations are stored server-side and never shown again, and audit logging records activity across the workspace.
• How long does implementation take? — Most teams are capturing work within days: import your asset register, set locations and teams, and connect sensors where needed. Industry templates and the app catalog let you roll out capability by capability instead of a big-bang rollout.
• Do we need sensors to benefit, or can we start without hardware? — You can start with the CMMS layer — work orders, assets, inventory and schedules — with no hardware at all. Condition-monitoring sensors add live telemetry and prediction on top when you're ready.
• Can we migrate from our current CMMS or spreadsheets? — Yes. Asset registers, parts catalogues and maintenance plans can be imported, and integrations can keep ERP-side records in sync during transition. Our team can help structure the migration in a demo or onboarding session.
• How is pricing structured? — Pricing is tailored to your operation — the assets you monitor, the apps you use and the hardware you deploy. Use the pricing page's estimator for a ballpark, or book a demo for a tailored quote.
• What support is available after rollout? — The Help Center covers setup guides and how-tos, Handhaaf Academy offers structured courses for your team, and customers get in-app messaging and direct support channels for issues that need a human.
• Can external contractors or customers get limited access? — Yes — external users can be invited with scoped viewer or member roles, with optional expiry dates, so contractors and customers see only what they need.

Where is downtime costing you?

Let's map Handhaaf to your lines.

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